JOB TITLE: 

Accountant (disbursements) 

JOB SUMMARY: 

The Accountant is a member of the finance team that is responsible for managing 540  plus philanthropic funds, annually processing approximately 1,000 grants, accepting  various forms of contributions and various other financial duties to support the Foundation’s mission. The Accountant is a key contributor to the team’s efforts to ensure  the accuracy and completeness of the Foundation’s financial records, timely reporting and  analysis of financial results, and maintenance of strong internal controls. This is  accomplished through individual work, contribution to Foundation-wide projects, and  serving as a back-up for other team members. 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:  

Prepares/reviews grant payments utilizing the Blackbaud Grantmaking System, including bank request letters, mailing payments, filing and closing requests; Completes financial reviews of discretionary grant applications which includes  working with the Program Team and applicants on concerns or questions as  needed. 

Prepares cash disbursements/checks for the Foundation administrative accounts  at least semi-monthly; 

Supports the Controller, CFO, and Finance Team by reviewing general ledger  reconciliations, journal entries, allocations, donor statements, and recommending  process improvements; 

Serves as a backup for various finance processes, including but not limited to,  cash receipts, grants payables, payroll and new fund creations; 

Updates the American Express expense tracking spreadsheet monthly; Assists the Controller with entering the annual spend calculation into the  Blackbaud Grantmaking System; 

Serves as the primary finance contact for the majority of functions related to  specific Donor Advised Funds which includes processing grant awards, mailing  declination letters, maintaining the annual Memorandum of Understanding  (MOU) tracking spreadsheet, uploading and filing returned/signed MOUs, and  communication with past, present, and future grantees regarding reporting  requirements and funding; 

Assists the Accountant (receipts) in preparing quarterly bank statements which includes creating new fund statements, reconciliations, and preparing journal  entries, filing;

 

Assists the Controller and CFO during the Foundation’s annual financial audit which includes preparing schedules, gathering information, drafting and/or  reviewing draft audited financial statements and footnote disclosures, and  reconciling amounts and information to financial records and supporting  schedules; 

Assists the Controller and CFO with the annual preparation and filing of IRS Form  990 and other federal, state, and local tax and information returns, and the  Foundation Annual Report; includes preparing schedules, gathering information,  drafting and/or reviewing the returns, and reconciling amounts and information  to financial records and supporting schedules; and 

Develops, reviews, and updates written policies and procedures. 

CONFIDENTIALITY: 

Personal information on donors, grantees, customers, and staff is to be kept  confidentially. Violation of this confidentiality can result in corrective action, up to and  including dismissal according to TGKVF Policies and Procedures. 

RESOURCES AND METHODS: 

Employee must be proficient at using a Microsoft Windows-based computer and  software applications needed to perform duties (Microsoft Word, Excel, and Outlook and  the Internet). Employee will be trained on finance and grants management software.  The individual must be familiar with the following office equipment: copier, fax  machine, shredder, and scanner.  

PHYSICAL DEMANDS: 

Reasonable accommodations may be made to enable individuals with disabilities to  perform essential functions. 

WORKING CONDITIONS AND ENVIRONMENTAL ISSUES: 

  • General office work environment with intermittent travel as needed.  Significant telephone and computer work (repetitive movement – typing) Frequent sitting, standing, walking, climbing stairs, bending and lifting of light to  heavy loads (50 lbs.).  

KNOWLEDGE, ABILITIES AND SKILLS: 

To perform this job successfully, the employee must be able to multi-task and perform  each duty satisfactorily.  

REPORTING RELATIONSHIPS: 

The Accountant reports to the Controller. 

REVIEW PROCESS 

Semi-annual and annual reviews will be conducted by the Controller and CFO.

 

EDUCATION AND EXPERIENCE: 

  • Bachelor’s degree in accounting or finance preferred 
  • Excellent written and oral communication skills required 
  • Keen conceptual and analytical skills required 
  • Experience in the nonprofit and/or grantmaking sector preferred Proficiency with Blackbaud Financial Edge, Raiser’s Edge, and Grantmaking  (GIFTS) software preferred 

KEY JOB COMPETENCIES: 

To perform the job successfully, an individual demonstrates the following competencies: Interpersonal Savvy: Relates well to all kinds of people, up, down, and  sideways, inside and outside the organization; builds appropriate rapport; builds  constructive and effective relationships; uses diplomacy and tact; can diffuse even  high-tension situations comfortably 

Technical Learning: Picks up on technical things quickly; can learn skills and  knowledge; is good at learning new industry, company, product, or technical  knowledge – like internet technology; does well in technical courses and seminars 

Written and Oral Communications: Is able to write clearly and succinctly in a  variety of communication settings and styles; can get messages across that have  the desired effect; is well-spoken and thoughtful 

Action Oriented: Enjoys working hard; is action oriented and full of energy for  the things he/she sees as challenging; not fearful of acting with a minimum of  planning; seizes more opportunities than others 

Composure: Is cool under pressure; does not become defensive or irritated when  times are tough; is considered mature; can be counted on to hold things together  during tough times; can handle stress; is not knocked off balance by the  unexpected; doesn’t show frustration when resisted or blocked; is a settling  influence in a crisis 

Drive For Results: Can be counted on to exceed goals successfully; is constantly  one of the top performers; very bottom line oriented; steadfastly pushes self and  others for results 

Supervisor Relationships: Responds and relates well to supervisors; would work  harder for a good supervisor; is open to learning from supervisors who are good  coaches and who provide latitude; likes to learn from those who have been there  before; easy to challenge and develop; is comfortably coachable 

Peer Relationships: Can quickly find common ground and solve problems for the  good of all; can represent his/her own interests and yet be fair to other groups; can  solve problems with peers with a minimum of noise; is seen as a team player and is  cooperative; easily gains trust and support of peers; encourages collaboration; can  be candid with peers 

Self-Development: Is personally committed to and actively works to continuously  improve him/herself; understands that different situation and levels may call for  different skills and approaches; works to deploy strengths; works on compensating  for weakness and limits

 

OTHER DUTIES AND RESPONSIBILITIES: 

Any other duties as assigned by supervisor.  

DEADLINE TO APPLY: 

May 31, 2021 

PLEASE SEND COVER LETTER AND RESUME TO JANE POWELL: jpowell@tgkvf.org

Rev. 0 (05.06.2021)