Accountant (disbursements)

2021-08-16T11:27:10-04:00

JOB TITLE:

Accountant (disbursements)

JOB SUMMARY:

The Accountant is a member of the finance team that is responsible for managing 540 plus philanthropic funds, annually processing approximately 1,000 grants, accepting various forms of contributions and various other financial duties to support the Foundation’s mission. The Accountant is a key contributor to the team’s efforts to ensure the accuracy and completeness of the Foundation’s financial records, timely reporting and analysis of financial results, and maintenance of strong internal controls. This is accomplished through individual work, contribution to Foundation-wide projects, and serving as a back-up for other team members.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:  

  • Prepares/reviews grant payments utilizing the Blackbaud Grantmaking System, including bank request letters, mailing payments, filing and closing requests;
  • Completes financial reviews of discretionary grant applications which includes working with the Program Team and applicants on concerns or questions as needed.
  • Prepares cash disbursements/checks for the Foundation administrative accounts at least semi-monthly;
  • Supports the Controller, CFO, and Finance Team by reviewing general ledger reconciliations, journal entries, allocations, donor statements, and recommending process improvements;
  • Serves as a backup for various finance processes, including but not limited to, cash receipts, grants payables, payroll and new fund creations;
  • Updates the American Express expense tracking spreadsheet monthly;
  • Assists the Controller with entering the annual spend calculation into the Blackbaud Grantmaking System;
  • Serves as the primary finance contact for the majority of functions related to specific Donor Advised Funds which includes processing grant awards, mailing declination letters, maintaining the annual Memorandum of Understanding (MOU) tracking spreadsheet, uploading and filing returned/signed MOUs, and communication with past, present, and future grantees regarding reporting requirements and funding;
  • Assists the Accountant (receipts) in preparing quarterly bank statements which includes creating new fund statements, reconciliations, and preparing journal entries, filing;
  • Assists the Controller and CFO during the Foundation’s annual financial audit which includes preparing schedules, gathering information, drafting and/or reviewing draft audited financial statements and footnote disclosures, and reconciling amounts and information to financial records and supporting schedules;
  • Assists the Controller and CFO with the annual preparation and filing of IRS Form 990 and other federal, state, and local tax and information returns, and the Foundation Annual Report; includes preparing schedules, gathering information, drafting and/or reviewing the returns, and reconciling amounts and information to financial records and supporting schedules; and
  • Develops, reviews, and updates written policies and procedures.

CONFIDENTIALITY:

Personal information on donors, grantees, customers, and staff is to be kept confidentially.  Violation of this confidentiality can result in corrective action, up to and including dismissal according to TGKVF Policies and Procedures.

RESOURCES AND METHODS:

Employee must be proficient at using a Microsoft Windows-based computer and software applications needed to perform duties (Microsoft Word, Excel, and Outlook and the Internet).  Employee will be trained on finance and grants management software.  The individual must be familiar with the following office equipment: copier, fax machine, shredder, and scanner.  

PHYSICAL DEMANDS:

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

WORKING CONDITIONS AND ENVIRONMENTAL ISSUES:

  • General office work environment with intermittent travel as needed. 
  • Significant telephone and computer work (repetitive movement – typing)
  • Frequent sitting, standing, walking, climbing stairs, bending and lifting of light to heavy loads (50 lbs.). 

KNOWLEDGE, ABILITIES AND SKILLS:

To perform this job successfully, the employee must be able to multi-task and perform each duty satisfactorily.  

REPORTING RELATIONSHIPS:

The Accountant reports to the Controller.

REVIEW PROCESS

Semi-annual and annual reviews will be conducted by the Controller and CFO.

EDUCATION AND EXPERIENCE:

  • Bachelor’s degree in accounting or finance preferred
  • Excellent written and oral communication skills required
  • Keen conceptual and analytical skills required
  • Experience in the nonprofit and/or grantmaking sector preferred
  • Proficiency with Blackbaud Financial Edge, Raiser’s Edge, and Grantmaking (GIFTS) software preferred

KEY JOB COMPETENCIES:

To perform the job successfully, an individual demonstrates the following competencies:

  • Interpersonal Savvy: Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport;  builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably
  • Technical Learning: Picks up on technical things quickly; can learn skills and knowledge; is good at learning new industry, company, product, or technical knowledge – like internet technology; does well in technical courses and seminars
  • Written and Oral Communications: Is able to write clearly and succinctly in a variety of communication settings and styles; can get messages across that have the desired effect; is well-spoken and thoughtful
  • Action Oriented: Enjoys working hard; is action oriented and full of energy for the things he/she sees as challenging; not fearful of acting with a minimum of planning; seizes more opportunities than others
  • Composure: Is cool under pressure; does not become defensive or irritated when times are tough; is considered mature; can be counted on to hold things together during tough times; can handle stress; is not knocked off balance by the unexpected; doesn’t show frustration when resisted or blocked; is a settling influence in a crisis
  • Drive For Results: Can be counted on to exceed goals successfully; is constantly one of the top performers; very bottom line oriented; steadfastly pushes self and others for results
  • Supervisor Relationships: Responds and relates well to supervisors; would work harder for a good supervisor; is open to learning from supervisors who are good coaches and who provide latitude; likes to learn from those who have been there before; easy to challenge and develop; is comfortably coachable
  • Peer Relationships: Can quickly find common ground and solve problems for the good of all; can represent his/her own interests and yet be fair to other groups; can solve problems with peers with a minimum of noise; is seen as a team player and is cooperative; easily gains trust and support of peers; encourages collaboration; can be candid with peers
  • Self-Development: Is personally committed to and actively works to continuously improve him/herself; understands that different situation and levels may call for different skills and approaches; works to deploy strengths; works on compensating for weakness and limits

OTHER DUTIES AND RESPONSIBILITIES:

Any other duties as assigned by supervisor.  

COMPENSATION AND BENEFITS

Salary Range:  $45,000 – $55,000

Benefits: 401(k) – 8% employer contribution

Health Insurance

Dental Insurance

Vision Insurance

Vacation and Sick Time

Paid Parking 

Professional Development

DEADLINE TO APPLY:

September 15, 2021

PLEASE SEND COVER LETTER AND RESUME TO JANE POWELL: jpowell@tgkvf.org