Program Associate Job Available

ABOUT TGKVF: 

Established in 1962, The Greater Kanawha Valley Foundation is a philanthropic leader that helps donors,  nonprofits, and other collaborative partners strengthen our community so all of the people and places  we serve have the opportunity to thrive. 

The Greater Kanawha Valley Foundation is committed to fostering, cultivating, and preserving a culture  of diversity, equity, and inclusion. These values are central to our mission and to our impact. 

JOB TITLE: 

Program Associate 

JOB SUMMARY: 

The Program Associate performs administrative tasks in The Greater Kanawha Valley Foundation’s  scholarship and grants divisions. This person implements and monitors Blackbaud Grantmaking, the  Foundation’s grants management software program, and works externally with scholarship applicants  and internally with grants and scholarship staff. The Program Associate will also assist with logistics of  program-related events such as the Scholarship Reception, grantee trainings, and other events. 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:  

• Utilize the Blackbaud database to update scholarship and grant information, ensuring data  integrity  

• Assist Scholarship Program Officer in managing scholarship portfolios, including regular  scholarships and special initiative scholarships  

• Provide support to Scholarship Program Officer in conducting meetings of the Scholarship  Committee(s)  

• Assist Scholarship Program Officer in reviewing applications to ensure eligibility and identify  missing information or documents, notifying applicants as needed 

• Prepare grant and scholarship agreements, award letters, and declinations, generating  acknowledgement and other reports as needed 

• Assist Grants Program Officers with quarterly application processing and grant request materials,  including internal coding and document generation 

• Provide reports, responses to inquiries, and scholarship and grant histories as requested • Assist with and make preparations for program events, such as high school award ceremonies,  college fairs, Scholarship Reception, grant trainings, etc. 

• Communicate externally with scholarship applicants and award recipients and internally with  Foundation staff and committees 

• Monitor payments for all grant and scholarship recipients as needed 

• Stay current with grant and scholarship programs to field inquiries when program officers are  unavailable 

• Provide due diligence, letter generation, and additional support as needed for affiliate  organizations 

• Work with Grants Manager to review internal processes and work with staff on updates and  revisions as necessary 

• Provide applicant technical assistance as needed 

• Exercise creativity by assisting program team with software solutions

• Provide back-up support for office administration and reception duties, including processing  checks and other mail 

• Undertake special projects as assigned 

CONFIDENTIALITY: 

Personal information on donors, grantees, scholarship recipients, other customers, and staff is to be kept  confidentially. Violation of this confidentiality can result in corrective action, up to and including dismissal  according to TGKVF policy and procedures. 

RESOURCES AND METHODS: 

Employee must have excellent technology skills and be proficient at using a Microsoft Windows-based  computer and software applications needed to perform duties (Microsoft Word, Excel, Outlook, and the  Internet). Google Suite proficiency preferred. Employee will be trained on grants management software and other software. The individual should be familiar with the following office equipment: copier, fax  machine, shredder, and scanner.  

PHYSICAL DEMANDS: 

Reasonable accommodations may be made to enable individuals with disabilities to perform essential  functions. 

WORKING CONDITIONS AND ENVIRONMENTAL ISSUES: 

The Program Associate must be an excellent face-to-face, phone, written, and virtual communicator. The  noise level in the work environment is usually quiet. 

KNOWLEDGE, ABILITIES, AND SKILLS: 

To perform this job successfully, the employee must be able to multi-task and perform each duty  satisfactorily.  

REPORTING RELATIONSHIPS: 

The Program Associate reports to the Chief Program Officer. 

REVIEW PROCESS: 

Semi-annual and annual reviews will be conducted by the Chief Program Officer. 

EDUCATION AND EXPERIENCE: 

• Experience in scholarship and grants administration and/or higher education preferred; • Bachelor’s or Associate’s degree preferred; 

• Familiarity with and/or ability to learn Blackbaud Grantmaking; html; Google Suite; EventBrite;  and DocuSign software; 

• At least three years of experience in the nonprofit sector as an employee or volunteer;  • Excellent computer and office skills: MS Word, Excel, Outlook, and relational database  experience; 

• Proactive and responsive, with a strong customer orientation; good presentation skills and ability  to explain complex processes to others; 

• Strong communication skills, and a high level of self-motivation. 

KEY JOB COMPETENCIES: 

To perform the job successfully, an individual demonstrates the following competencies: 

Interpersonal Savvy: Relates well to all kinds of people, up, down, and sideways, inside and  outside the organization; builds appropriate rapport; builds constructive and effective relationships;  uses diplomacy and tact; can diffuse even high-tension situations comfortably

Technical Learning: Picks up on technical things quickly; can learn skills and knowledge; is good  at learning new industry, company, product, or technical knowledge – like internet technology; does  well in technical courses and seminars 

Written Communications: is able to write clearly and succinctly in a variety of communication  settings and styles; can get messages across that have the desired effect 

Action-Oriented: Enjoys working hard; is action-oriented and full of energy for the things he/she  sees as challenging; not fearful of acting with a minimum of planning; seizes opportunities ▪ Creativity: Comes up with a lot of new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value-added in brainstorming settings ▪ Composure: Is cool under pressure; does not become defensive or irritated when times are tough;  is considered mature; can be counted on to hold things together during tough times; can handle  stress; is not knocked off balance by the unexpected; doesn’t show frustration when resisted or  blocked; is a settling influence in a crisis 

Drive for Results: Can be counted on to exceed goals successfully; is constantly one of the top  performers; very bottom-line oriented; steadfastly pushes self and others for results ▪ Supervisor Relationships: Responds and relates well to supervisors; would work harder for a  good supervisor; is open to learning from supervisors who are good coaches and who provide  latitude; likes to learn from those who have been there before; easy to challenge and develop; is  comfortably coachable 

Peer Relationships: Can quickly find common ground and solve problems for the good of all; can  represent his/her own interests and yet be fair to other groups; can solve problems with peers with  a minimum of noise; is seen as a team player and is cooperative; easily gains trust and support of  peers; encourages collaboration; can be candid with peers 

Self-Development: Is personally committed to and actively works to continuously improve  him/herself; understands that different situations and levels may call for different skills and  approaches; works to deploy strengths; works on compensating for weakness and limits 

OTHER DUTIES AND RESPONSIBILITIES: 

Any other duties as assigned by supervisor.  

COMPENSATION AND BENEFITS 

Annual Salary Range: $40,000 to $45,000  

Benefits: 401(k) – 8% employer contribution 

Health Insurance 

Dental Insurance 

Vision Insurance 

Vacation and Sick Time 

Paid Parking  

Professional Development 

DEADLINE TO APPLY: 

September 15, 2022 

PLEASE SEND COVER LETTER AND RESUME TO JANE POWELL: jpowell@tgkvf.org

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